Constitution

Arms of the Chief Clan Lennox

The Constitution of Clan Lennox

Proclamation

            Edward James Hornell Lennox, heir to the Name and Arms Lennox, through his prerogative as Chief of Clan Lennox, proclaims this as the Constitution of those Lennox people across the world who would like to participate in an organization to promote the purposes stated herein.  The Clan will be subject to Scottish laws, if any, pertaining to clans, and the conventions, regulations and traditions of the Court of Lord Lyon.

Article I
Purposes

Purposes.  The purposes of Clan Lennox are the following:

  •      To promote friendship and goodwill among Lennox people and their
    neighbors.
  •      To study the history and the heritage of Lennox people.
  •      To develop genealogies of the various lines of Lennox people.
  •      To study Scottish history and heritage.
  •      To study British history and heritage.
  •      To study the history and heritage of the countries, states,
    provinces, and territories where Lennox people live.
  •      To participate in Scottish clan gatherings and functions.

Article II
Incorporation

         Incorporation.  Upon approval of the Council of Commissioners, a Clan society shall be incorporated as a not-for-profit corporation. Such incorporation shall take place in any constituent kingdom of the United Kingdom or any country, state or province that is a former Royal British Colony.  The corporate name will include “Clan Lennox” and a corporate designation required by the jurisdiction of incorporation.

Article III
Equal Opportunity

         Equal Opportunity.  Clan participation and decisions of the Council of Commissioners, international officers, and all governing officials of Clan Chapters and Divisions will be made without regard to sex, race, national origin, religion, age or disability.

Article IV
Members

     1.     Lennox People.  As used in this Constitution, the surname Lennox includes all various spellings of the name such as Lenox and Levenax, and the various spellings of the name are interchangeable.

    2.     Members.  The Clan shall consist of all people with the Lennox surname and all people who are related by consanguinity to a Lennox.

     3.     Septs.   Non-Lennox families with established organizations, whether formal or informal, may apply to the Clan Chief to become allied with Clan Lennox as septs.  Honorary septs are deemed full septs.  Members of Clan septs are permitted and encouraged participate in Clan functions, to represent the Clan at functions and gatherings, and to wear and display the Clan Tartan and other symbols of the Clan.

     4.     Participation in Governance. As soon as practical, the Council of Commissioners is encouraged to implement a system whereby the active members of National Clan Chapters in each in each country elect the High Commissioner for their countries; however, for purposes of incorporation and operation of the corporate Clan, the members of the Clan will not be considered voting members.  The Clan Chief will appoint the initial High Commissioners as provided herein.  Following initial appointment, until the Council of Commissioners certifies a National Chapter of the Clan as having the power to elect its High Commissioner, the Council of Commissioners will appoint each country’s or region’s High Commissioner.

Article V
Clan Chief

          Clan Lennox Chief.  The Chief of the Lennox Name and Arms, as recognized by the Court of Lord Lyon, is the Chief of Clan Lennox.  The chiefdom is hereditary.  The Clan Chief under Scottish tradition, if not law, shall have the authority of a Scottish clan chief, and shall have authority over all Clan matters, but the Clan shall operate according to this Constitution as it may be amended.

Article VI
International Officers

  1. Chamberlain.  The Chamberlain of the Clan shall be the chief executive officer of the Clan.  He or she shall act in the name of the Chief, and as the Chief’s representative and agent, on all Clan matters not personally addressed by the Chief, unless action is specifically delegated to the Council of Commissioners in this Constitution. The Chamberlain shall be a Lennox by birth and shall have the Lennox surname either solely or as part of a hyphenated surname or, if a married person who has adopted a spouse’s surname, Lennox shall appear in his or her full name so that the person will be clearly identified as of Lennox blood.  The Chamberlain shall preside over the meetings of the Council of Commissioners.  In addition to the authority to act on behalf of the Clan Chief, the Chamberlain shall have the power and authority usually held by presidents of corporations and chairmen of corporate boards.  The Chamberlain shall serve at the pleasure of the Clan Chief.  Should the position of Chamberlain be vacant for any reason, and should the Clan Chief not appoint a replacement within six months after notification of the vacancy by the Council of Commissioners, the Council will appoint the Chamberlain to serve until replaced by the Chief or the Council.   The Chamberlain is an ex-officio member of the Council of Commissioners with full voting rights.
  2. Secretary.  The Clan will have an international secretary.  The Secretary will be the custodian of all international Clan records.  The Secretary shall have the authority and duties of corporate secretaries and until and unless an international treasurer is appointed, shall serve as the Clan treasurer.  The term of office of the Secretary will be four years.  The Secretary shall be a Lennox by blood or marriage or may be a member of a Clan sept.  The international Secretary is an ex-officio member of the Council of Commissioners with full voting rights.
  3. Historian.  The Clan will have an international historian and the position may be shared by two or more individuals.  The duty of the historian is to publish the histories of Lennox peoples and to collect or compile genealogies of the various Lennox families.  The Clan Historian does not need to be a Lennox or a member of a sept.  The term of office of the Historian will be four years.  When the Historian is a Lennox, or a member of a Clan sept, he or she is an ex-officio member of the Council of Commissioners with full voting rights.
  4. Counsellor.  The Clan will have an international counsellor.  The duty of the Counsellor is to advise the Clan officers, the Council of Commissioners, and Clan Chapters and Divisions on Clan organization and operations.  The Clan Counsellor does not need to be a Lennox or a member of a sept. The term of office of the Counsellor will be four years.   When the Counsellor is a Lennox, or a member of a Clan sept, he is an ex-officio member of the Council of Commissioners with full voting rights.
  5. Other Officers.  The Council of Commissioners may from time to time designate and appoint other officers.
  6. Multiple Terms. All international Clan officers are permitted to serve multiple terms.
  7. Multiple Positions. An international Clan officer may also serve as a High Commissioner for the country or region her or she represents.  However, he or she will have only one vote on matters coming before the Council of Commissioners.
  8. Appointment.  The initial international Clan officers will be appointed by the Clan Chief.  With the exception of the Chamberlain of the Clan, at the expiration of the initial term of office of the officers, the Council of Commissioners will appoint replacements.  In the event of resignation, death or removal of an officer, the Council of Commissioners will fill the vacancy.
  9. Removal.  An international officer may be removed by the Council of Commissioners for any reason the Council deems justified.

Article VII
Council of Commissioners

  1. Council of Commissioners.  The polices of the Clan will be formulated by a Council of Commissioners.  The Council of Commissioners will be made up of the Clan High Commissioners, at large commissioners, and the international Clan officers.  The Council of Commissioners will be deemed the board of directors of the incorporated clan society according to the law of the jurisdiction of incorporation.
  2. High Commissioners. It is the goal of the Clan to have one High Commissioner from each nation where English is a predominate language; however, the Chief, and or the Council of Commissioners may choose to designate a High Commissioner for multiple nations.  Each High Commissioner must have the qualifications required of the Chamberlain of the Clan.  Commissioners shall serve a term of four years and may succeed themselves for successive terms.  The Clan Chief will appoint the initial High Commissioners.  Thereafter, the Council of Commissioners will appoint the High Commissioners until and unless the Council certifies to a Chapter the right to select its own High Commissioner.
  3. At Large Commissioners.  There may also be “At Large Commissioners” appointed to the Council of Commissioners from nations represented by High Commissioners.  Each At Large Commissioner must have the qualifications required of the Chamberlain of the Clan.  The term of office of an At Large Commissioner is four years.  The Council of Commissioners shall have the authority to add At Large Commissioners to the Council in its discretion.
  4. Meetings and Manner of Meeting. The Council of Commissioners shall meet at least once a year.  Notice of meetings may be given by electronic communication such as email.  Owing to the difficulty of a gathering of the Council simultaneously because of the great distances between the Commissioners, and the different time zones in which they live, in addition to the means of meeting provided by laws of the jurisdiction for not-for-profit corporations where the Clan is incorporated, the Council shall customarily meet digitally by exchanging emails or engaging in other forms of electronic communication.  A meeting of the Council shall be deemed to be open and on-going for one full week after the date and time for the beginning of the meeting, and votes of the Council members may be submitted electronically at any time during this week-long time period.   There shall be no set number of members of the Council of Commissioners for a quorum, and the quorum of the Council members for purposes of a meeting shall be those members who participate in a duly called meeting electronically or otherwise.

Article VIII
Clan Chapters and Divisions

  1. National Chapters. Each nation with any organized group of Lennox people wishing to participate in Clan affairs shall have a National Chapter of Clan Lennox.  The name of the Chapter shall be “Clan Lennox” followed by a hyphen and the nation of the chapter.  For example, Clan Lennox – Australia.
  2. Authority of Clan Chief and Council of Commissioners. Each National Chapter, and Division, is subject to the jurisdiction of the Clan Chief and the Council of Commissioners.
  3. Governing Boards.  Each National Chapter shall have a governing board consisting of at least three individuals.
  4. High Commissioner. The High Commissioner for each nation shall be an ex-officio member of the National Chapter’s governing board.
  5. Officers. The officers of a National Chapter will consist of a chairman, a secretary and such other officers as the governing board of the National Chapter deems appropriate.
  6. Selection. With the exception of the High Commissioner, the officers and members of the governing board of a National Chapter should be selected by the Clan members in each nation.  However, the Council of Commissioners shall have the authority to appoint the members of the governing board of a National Chapter if such action is necessary or convenient to the organization and operation of a National Chapter.
  7. Divisions. Given the large physical size of the nations, groups of Clan members are encouraged to form themselves into Clan Divisions.   Divisions may be formed on a regional basis or on a state or provincial basis, or on the basis of other political subdivisions.  Divisions shall form their own governing boards and create and name their officers.  However, the Council of Commissioners shall have the authority to make such appointments if such action is necessary or convenient to the organization and operation of a Division.

Article IX
Dues and Fees

          Dues and fees.  General membership in the Clan shall not be conditioned on payment of dues or fees.  It is expected that in the first years of activity, administrative expenses of the Clan will be defrayed by voluntary contributions.  However, the Clan Chief, Council of Commissioners, and/or National Chapters and Divisions shall have the authority to charge reasonable dues to defray administrative costs, and, at a time in the future when election of a High Commissioner or the officers and representatives of a National Chapter or Division is permitted to the membership, voting may be limited to those members who pay dues.   Receipts from dues shall always approximate the administrative costs of the expenses of the Clan unit charging the dues and shall never generate revenues that will threaten the not-for-profit status of the Clan.  Fees to defray actual costs of events are always permitted.

Article X
Clan Tartan

          Clan Lennox Tartan.   The Clan tartan is “Lennox,” bearing Scottish Tartans Authority and Scottish Tartans World Register number 935 as recorded with the Scottish Register of Tartans.

Tartan across page
The Scottish Register of Tartans writes that the tartan is “ancient and distinctive” and that it was reproduced in 1893 by D.W. Stewart “from a ‘lost’ portrait of the Countess of Lennox dating from the 16th century.”

Article XI
Clan Crest

          Clan Lennox Crest.  The Clan Lennox crest that may be displayed by members of the Clan consists of two broadswords in saltire behind a swan head and neck in the center of concentric circles with the Clan motto “I’ll Defend” within the top of the two circles.

Article XII
Clan Plant Badge

Clan Lennox Plant Badge.  The Clan’s plant badge is the Rosa Canina (“Dog Rose”).

Article XIII
Chief’s Arms

          Clan Lennox Chief’s Arms.  The Coat of Arms of the Chief, as issued by the Court of Lord Lyon, is Argent on Saltire Gules cantoned of four Roses Gules.

Under Scots law, and the traditions and regulations of the Lyon Court, the arms are personal to the Chief and are not issued to the Clan.  The arms are set out in this Constitution in order for the Clan members to be able to recognize their Chief’s Arms.

Article XIV
Amendments

          Amendments.  This Constitution may be amended at any time by the Chief or the Council of Commissioners.

Article XV
Exhortation

          Exhortation.  This Constitution is issued with encouragement to all Lennox people across the world to promote the purposes of their Clan with special emphasis on goodwill among themselves and their neighbors.  While the Lennox name is ancient, each member is encouraged to lead a modern-day life that does honour to himself or herself, his or her family, and to the Clan.

IN TESTIMONY WHEREOF, this Constitution is hereby declared to be in full force and effect the 31st day of May, 2017.

s/ Edward J. H. Lennox
Edward James Hornell Lennox
Chief of the Name and Arms Lennox
Chief of Clan Lennox